The name of this organization shall be the Yancey County Public Library Board of Trustees.
This Board of Trustees shall consist of six (6) members appointed by the Yancey County Board of Commissioners pursuant to and in accordance with procedures established by the Yancey County Board of Commissioners. Local Library Board members are eligible for appointment to the Regional Library Board.
The purpose of this organization shall be to establish and maintain the Yancey County Public Library, an institution legally organized according to the Library laws of the State of North Carolina, offering educational and recreational advantages to all citizens within the county, with headquarters for service located in Burnsville, North Carolina.
Section 1. Election and Tenure
The officers and Executive Committee shall be a Chairman, a Vice-Chairman
and a Secretary who shall be elected by ballot at the annual meeting of the
Board of Trustees and continue in office for two years. In the case of vacancy,
the Board shall, at the next regular meeting, select a member to fill the
unexpired term. Vacancies in office may be filled by the remaining members of
the Board of Trustees voting thereon by ballot or by voice at the discretion of
the Board.
Section 2. Duties
The Chairman of the Board shall preside at all Board meetings; appoint all
Committees; including committees for the study and investigation of special
problems; serve as a representative to the Regional Library Board; and perform
such other duties as generally pertain to the office.
The Vice-Chairman of the Board shall perform the duties of the Chairman in the latter’s absence.
The Secretary shall keep a true and accurate account of all proceedings of the Board meetings; shall issue notices of all regular meetings; shall have custody of the minutes and other records of the Board, except those records earlier than the current year which may be deposited for safekeeping in the Avery-Mitchell-Yancey Regional Library Office; shall notify the appointing governmental agency of any vacancy on the Board; and shall perform such other duties as may properly belong to the office or be delegated by the Board.
Section 1.
The absence of any member of the Board from three (3) consecutive quarterly
Board meetings shall be presumed to constitute a vacancy which shall be filled
pursuant to Article V, of these By-Laws.
Section 2.
Upon the recommendation of the Board, any member may be removed by the governing
body appointing that member for incapacity, misconduct or neglect of duty.
Section 1.
The Board shall hold regular quarterly meetings as designated by the Chairman.
Section 2.
The annual meeting shall be held at the time of the regular Fall quarterly
meeting.
Section 3.
Special meetings shall be called by the Chairman, or upon the written request of
any three (3) members, for the transaction of business only as stated in the
call for the meeting.
Section 4.
Four (4) members shall constitute a quorum.
Section 5.
Robert’s Rules of Order shall decide points of procedure.
The Order of Business at regular meetings shall be as follows:
At the annual meeting the Chairman shall appoint a Personnel Committee.
The Personnel Committee shall:
Pursuant to an Agreement dated July 1961, and an amendment thereto dated June 1993, the Yancey County Public Library has contracted for library services as authorized under North Carolina General Statute 160A, Article 20, and as regulated pursuant to 7.02E.0200 et seq of the North Carolina Administrative Code, which statutes and regulations shall determine any procedure not specified in the above By-Laws.
Voting by proxy may be exercised at any called Library Board Meeting and can only be delegated from one official Library Board Member to another. Proxies shall be valid only for the particular meeting designated thereon and must be filed by the voting member with the Secretary twenty-four (24) hours before the appointed time of the meeting by submitting an authorized proxy form.
The Constitution and By-Laws may be amended by three-fourths (3/4) of the members present at any regular Board meeting that has a quorum present, provided that the amendment was stated in the call for the meeting, which was mailed to the members at least ten (10) days before the meeting.
Adopted:
Yancey County Public Library
Signed:
Shannon Chrisawn, Chairman
June 9, 1994
I designate __________________________________ to vote my proxy on any
matter requiring a vote at the ______________________________________________
to be held on __________________________________.
Signed: _____________________________________
Name: _____________________________________
Address: _____________________________________
_____________________________________
Phone: _____________________________________
Date: _____________________________________
Adopted:
Yancey County Public Library
Signed:
Shannon Chrisawn, Chairman
June 9, 1994